The application of this unit in the workplace - the environments, complexities and situations involved - will be written during Phase II of the Review of the PUA00 Public Safety Training Package.
This text will be useful for the purposes of job descriptions, recruitment advice or job analysis; where possible, it will not be too job specific to allow other industries to import it into other Training Packages, where feasible.
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Elements and Performance Criteria | |||
Element | Performance Criteria | ||
1 | Manage administrative tasks correspondence and records | 1.1 | Administrative tasks are assessed, prioritised and executed to ensure effectiveness of operations |
1.2 | Correspondence and records are completed accurately and in a timely manner | ||
1.3 | Correspondence and records are maintained securely in compliance with organisational procedures | ||
1.4 | Movement of correspondence and records is accurately recorded | ||
1.5 | Correspondence and records are submitted and stored as required and in accordance with organisational guidelines | ||
2 | Maintain notes and records of duties performed | 2.1 | Notes/records of duties are completed and maintained in accordance with organisational requirements |
2.2 | Notes are current and accurately maintained | ||
3 | Complete and submit departmental reports and forms | 3.1 | Documentation is completed in accordance with organisational requirements |
3.2 | Content of forms/reports is accurate and complete, legible, understandable and in the correct formats | ||
3.3 | Documentation is submitted within the required timeframe | ||
4 | Prepare, submit and/or assess documentation for the issue of licences and/or regulatory authorisations | 4.1 | Document preparation procedures comply with organisational requirements |
4.2 | Document assessment procedures and applicant security checks carried out comply with organisational requirements | ||
4.3 | Appropriate licence authority is correctly issued and details recorded as per organisational policy and procedures | ||
5 | Receive, record and store money and property | 5.1 | Receipt, recording and storage procedures comply with jurisdictional laws, policy and procedures |
5.2 | Maintenance of security of stored money/property complies with organisational policy and procedures | ||
5.3 | Property received is recovered from storage and disposed of in accordance with organisational policy and procedures | ||
This describes the essential skills and knowledge and their level, required for this unit. |
Required Skills |
accurate keyboarding producing clear and concise written communication accessing databases for the purposes of checking applicant details/history accurately completing departmental forms and reports complying with organisational requirements regarding completion/currency of maintenance logs, patrol records the application of professional judgement in the issuing of licences/regulatory authorisations |
Required Knowledge |
jurisdictional laws by-laws and regulations relating to the preparation of documentation issuing of licences/authorities and storage of property/money the various types of departmental and licensing system documents/proformas/logs and the preparation requirements for each |
Critical aspects for assessment and evidence required to demonstrate competency in this unit | It is essential for this unit that competence be demonstrated in accurate preparation of all documentation, licence issue and receipt, storage and recording of money/property consistent with organisational policies, procedures and guidelines Consistency in performance Evidence of competency will need to be gathered over time and from across a range of simulated and/or actual workplace situations |
Context of and specific resources for assessment | Context of assessment Evidence should be gathered over a period of time in a range of actual or simulated workplace environments Specific resources for assessment Access to appropriate departmental proformas, licence applications, property books and storage systems Access to information databases to enable applicant suitability checks |
Guidance information for assessment | Information that will assist or guide assessment will be written during Phase II of the Review of the PUA00 Public Safety Training Package. |
The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below. | |
Administrative tasks cover the full range of tasks undertaken in support of the function's operational activities and may include | initiating telephone calls stores requisitions and distribution equipment maintenance organising transport |
Correspondence and records may include | formatted documents audible and accountable documents investigation files internal and external memos computer audiotape records |
Departmental reports and forms may include | incident reports motor vehicle log books property book and disposal schedules interview reports time sheets, leave forms patrol activity reports coroner's reports exhibit/evidence reports/briefs accoutrements usage reports |
Preparation and assessment for licences and/or regulatory authorisations may include | shooters permits (not all jurisdictions) firearms licences (not all jurisdictions) drivers licences (not all jurisdictions) over dimension haulage permits (nor all jurisdictions) 'burning off' (not all jurisdictions) and may include liaison with other agencies such as Local Government, Fire Services, Road Transport Authorities |
Assessment procedures may include | checking submitted documentation for accuracy/completeness checking applicant's criminal record personal references health suitability |
Money and/or property received may or may not become 'evidence' in later court proceedings and may include | The disposal of money and/or property could be through return to lawful claimant, forfeiture to the Crown (under Confiscated Assets laws) or disposed of through other organisationally sanctioned means such a public auction |
Money and property could be | found and handed in to police recovered/confiscated in the process of an investigation recovered from accident scenes |
Money and/or property received may or may not | become 'evidence' in later court proceedings |
The disposal of money and/or property could be | returned to lawful claimant forfeited to the Crown (under Confiscated Assets laws) or disposed of through other organisationally sanctioned means such as a public auction |
The required outcomes described in this Unit of Competency contain applicable facets of Employability Skills. The Employability Skills Summary of the qualification in which this Unit of Competency is packaged, will assist in identifying Employability Skill requirements.
Refer to Unit Descriptor